Bookings

Bookings can be made using the locker terminal or Loan Portal and gives the ability for students to book 1 device or staff members to book multiple devices for a specific date and time.

Note - Staff booking multiple laptops, this does not mean they can Borrow more than 1, this will only try to ensure that the Booked amount is available for anyone to Borrow at the requested booking time.

When making a booking, the installation will attempt to hold the assets needed for the booking.

The devices booked, will then be made available to be borrowed at the selected date and time. This does not assign laptops to selected users/depts but only attempts to hold the requested number of laptops, so they are available for anyone to borrow at the requested time. 

Create a booking (locker terminal)

• Scan your RGU ID/Student card in the slot beneath the Home Screen

• If it is your first time using the Lapsafe locker you will be asked to set a PIN and press Enter(minimum of 4 digits) , if you have previously setup a PIN then you will be asked to enter the PIN and press Enter. 
  
  
• You will then be asked to read and accept our Terms and Conditions for using the laptop Loan service (scroll down to review the full terms). Once reviewed select the Green Tick

• Touching the Person Icon in the top right corner will take you to the Bookings page where you can create and manage any bookings you need.

• Select Manage Bookings

• Select New Booking

• Select the date and time you require the laptops to be available, and Confirm Booking Date

• Select the required location.

• Select required device(s)

•  Select Quantity to required (Staff only, students can only book 1), review details and touch Make Booking to complete the request.

• Once the booking is accepted it will show the booking created screen. Confirmation of the booking will be sent to your RGU email address.

Manage a Booking (locker terminal)

• From the Manage Bookings screen you can release or cancel any bookings made. Select the required booking.

• Touch the Up-arrow Icon at the right of the booking to release the booking. Touching the Red Waste bin will cancel the booking.
• Touch the Green Tick to confirm the release/cancellation of the booking.

• You will receive confirmation that the booking has been cancelled. Confirmation will also be sent to your RGU email address.