To add a signature to your Mail account and Shared Mailboxes.:
Outlook Classic:
On the Home tab, select New Email.
Select the Message tab. In the Include group, select Signature, and then choose Signatures.
Under Choose default signature, in the E-mail account list, select an email account to associate with the signature.
Under Select signature to edit, select New and type a name for the signature.
Under Edit signature, type the signature that you want to use and select OK.
To learn more about creating and using signatures in Outlook, see Add a signature to messages, or the Using email signatures in Outlook training course.
New Outlook Mail:
Add a signature to your RGU Shared Mailbox.
In new Outlook click on the 3 dots (...) next to your email address. Then select Manage account.
Next select Signatures > + New signature< Then create your Outlook email signature * Select Save when you are happy with your new signature.
Outlook for the Web:
Add a signature to your RGU Shared Mailbox.
Go to https://outlook.office.com/mail/ > Sign in as you > Click your initials > Open Another Mailbox > Enter mailbox name > Open.
Click on the Settings cog (gear icon) and select View all Outlook settings. In the left pane, click on Email and choose Compose and reply.
Type your signature in the edit signature box under “Email signature.
Use the mini formatting bar to change the font type, size, and colour. Select Save when you’re happy with your new signature.
*Remember to close and reopen Outlook for the changes to take effect.
*Important: If you have a Microsoft 365 account, and you use Outlook and Outlook Web App, you need to create a signature in each. To create and use email signatures in Outlook Web App, see Create and add an email signature in Outlook Web App .
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